Welcome to the AAPG ICE 2025 Exhibitor Manual
Please review the list of official contractors, deadlines, and display rules and regulations. Floor Space Only Information or Shell Scheme Information
The official general contractor for AAPG ICE is MVM Assistance. For questions at any time please contact Melissa Vieiralves Tel: +55 21 97001 0466.
For exhibit logistics questions please contact Teresa K. Dallis
For registration, billing or payment questions please contact Tamra Campbell
Deadlines
| Important Information |
Official Contractors
General Services Contractor, Graphics, Audio Visual, Furnishings, Accessories: MVM Assistance
Catering, Cleaning, Electrical, Internet: Windsor Convention Center
Lead Retrieval: TPNI
Venue
Windsor Convention Center & Hotels
Avenida Lúcio Costa, 2630 - Barra da Tijuca, Rio de Janeiro
Website: https://windsorhoteis.com/
2025 Stand Package Information
• 2.5 m high white panels
• Logo plate with company name
• Lockable counter
• High bistro table with 3 high chairs
• Graphite colored carpet
• Electrical socket
• 4 spotlights
Graphics may be purchased separately from MVM Assistance.
|
As Soon
As Possible |
Brand Builders
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)
Brand Builders are a great way to bring visibility to your company and drive traffic to your booth.
Online Order Form
Catering and Internet
Windsor Convention Center & Hotels
Catering and Internet Pricing (PDF)
E-mail to order: [email protected]
Contact: João Mendes - +55 (21) 99408 – 7085
Conference Room Rental
AAPG ICE has a limited number of rooms that are sold on a first-come, first-served basis. Please submit your requested space, date, and time. We will review your request and confirm availability.
Online Order Form
Housing Accommodations
For reservations at AAPG special show rates, view the Accommodations page.
Accommodations
Registration
Coming soon.
|
| 14 August |
Program Book Exhibitor Listing Form
Online Form
Program Book Advertising Reservations
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)
|
| 21 August |
Program Book Advertising Materials
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)
Lead Retrieval (Early Bird Discount Deadline)
Contact: TPNI or 781-688-8000
Order Form (PDF) or Order Online
|
| 27 August |
Graphics (Discount Deadline)
Submit requests to:
MVM Assistance
Melissa Vieiralves Tel: +55 21 97001 0466 |
| 3 September |
Graphics, Audio Visual, Furnishings, Accessories
Submit requests to:
MVM Assistance
Melissa Vieiralves Tel: +55 21 97001 0466
Floor Space Only Information
Shell Scheme Information |
| 6 September |
On-Site Contact & Work Authorization (Mandatory)
Online Form
Exhibitor Insurance Certificate (Mandatory)
Online Form
Exhibitor Appointed Contractor (EAC) Indemnification Form
Online Form
|
| 18 September |
Lead Retrieval (Pre-Show Discount Deadline)
Contact: TPNI or 781-688-8000
Order Form (PDF) or Order Online |