Exhibitor Manual Forms & Deadlines

Official Contractors
General Services Contractor, Graphics, Audio Visual, Electrical, Furnishings, Accessories: MVM Assistance
Catering, Cleaning, Internet: Windsor Convention Center
Lead Retrieval: TPNI

Venue
Windsor Convention Center & Hotels
Avenida Lúcio Costa, 2630 - Barra da Tijuca, Rio de Janeiro
Website: https://windsorhoteis.com/

2025 Stand Package Information
    • 2.5 m high white panels
    • Logo plate with company name
    • Lockable counter
    • High bistro table with 3 high chairs
    • Graphite colored carpet
    • Electrical socket
    • 4 spotlights 
Graphics may be purchased separately from MVM Assistance. 

Brand Builders
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)
Brand Builders are a great way to bring visibility to your company and drive traffic to your booth.
Online Order Form

Catering and Internet 
Windsor Convention Center & Hotels
Catering and Internet Pricing (PDF) 
E-mail to order: [email protected]
Contact: João Mendes - ‪+55 (21) 99408 – 7085

Conference Room Rental 
AAPG ICE has a limited number of rooms that are sold on a first-come, first-served basis. Please submit your requested space, date, and time. We will review your request and confirm availability.
Online Order Form

Housing Accommodations
For reservations at AAPG special show rates, view the Accommodations page.
Accommodations

Registration
All primary contacts listed on the Space Agreement will receive an email from [email protected] that including the following details and information:
- Total number of complimentary registrations for the conference
- A direct link with access to the Exhibitor Portal to register exhibit staff and employees
- Login credentials to access the exhibitor portal
Within the Exhibitor Portal, exhibitors are able to access the account, add registrations, change names or information and print out an up-to-date list of exhibitor personnel registered. Login credentials are emailed from [email protected], please add this email to your address book to reduce the chances of the email being caught by spam or junk filters. Please contact Tamra Campbell [email protected] if you have not received your credentials or have questions about registration.

If your organization is planning to have more than 10 people attend that will need Full Convention Registrations, please consider Corporate Group Registration. GROUP REGISTRATION REQUEST FORM https://fs3.formsite.com/AAPGevents/1t0ty1rqsk/index

Program Book Exhibitor Listing Form
Online Form

Program Book Advertising Reservations 
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)

Program Book Advertising Materials
Contact: [email protected]
Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)

Lead Retrieval (Early Bird Discount Deadline)
Contact: TPNI or 781-688-8000
Order Form (PDF) or Order Online

On-Site Contact & Work Authorization (Mandatory)
Online Form

Exhibitor Insurance Certificate (Mandatory)
Online Form

Exhibitor Appointed Contractor (EAC) Indemnification Form
Online Form

Please review and complete additional mandatory forms in the Floor Space Only Information or Shell Scheme Information