Exhibitor Manual Forms & Deadlines

Shell Scheme

Exhibitors

ALL FORMS ARE MANDATORY FOR SCHELL SCHEME EXHIBITORS UNLESS NOTED BELOW AS OPTIONAL

DUE 3 SEPTEMBER

Form 1A Furniture and Audio Visual Equipment (optional)
Form 2A Request for Printing and Graphic Materials (optional)
Form 3A Show Date Cleaning (optional)
Form 4A Record of Entry and Exit of Material
Form 5A Request for Electric (optional)
Form 6A Electric Diagram/Layout
Form 7A Disclaimer for Surveillance Officer Credentials
Form 8A Disclaimer for Maintenance Credentials
Form 9A Surveillance Officer Badges
Form 10B Request for Maintenance Badges (optional)
Form 11B Disclaimer for Assembly and Disassembly Credentials
Form 12B Request for Assembly and Disassembly Credentials
Form 15B Authorization for Temporary Operations (DUE September 19th)

Shell Scheme Rules and Regulations
Shell Scheme Only Order Forms

Stand Package Information
    • 2.5 m high white panels
    • Logo plate with company name
    • Lockable counter
    • High bistro table with 3 high chairs
    • Graphite colored carpet
    • Electrical socket
    • 4 spotlights 
Graphics may be purchased separately from MVM Assistance. Each wall is 3m (W) x 2.50m (H).

Floor Space Only

Exhibitors

ALL FORMS ARE MANDATORY FOR FLOOR SPACE ONLY EXHIBITORS UNLESS NOTED BELOW AS OPTIONAL

DUE 3 SEPTEMBER

Form 01B Presentation of Assembler
Form 02B Statement of Responsibility
Form 03B Project Delivery
Form 04B4 Cleaning Setup/Teardown
Form 04B5 Show Date Cleaning (optional)
Form 05B Record of Entry and Exit of Material
Form 06B Request for Electric
Form 07B Disclaimer for Surveillance Officer Credentials
Form 08B Disclaimer for Maintenance Credentials
Form 09B Surveillance Officer Badges
Form 10B Request for Maintenance Badges
Form 11B Disclaimer for Assembly and Disassembly Credentials
Form 12B Request for Assembly and Disasembly Credentials
Form 13B Request for Printing and Graphic Materials (optional)
Form 14B Electric Diagram/Layout
Form 15B Authorization for Temporary Operations (DUE September 19th)

Floor Space Only Rules and Regulations
Floor Space Only Order Forms

Catering and Internet
Windsor Convention Center & Hotels
Email: [email protected]
Contact: João Mendes - ‪+55 (21) 99408 – 7085
Catering Order Form (PDF)

Brand Builders
Make a connection with the ICE attendees during the event. Brand Builders help generate booth traffic, increase the quality of leads and improve customers’ and prospects’ recall. The low-cost opportunities are designed to make your company and products more visible at the show. 
Contact: [email protected] Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)
Online Order Form

Conference Room Rental
ICE has a limited number of rooms at the venue that are sold on a first-come, first-served basis.  Please submit your requested space, date, and time. We will review your request and confirm availability.
Online Order Form 

Program Book Exhibitor Listing Form
Online Form

Program Book Advertising Reservations 
Contact: [email protected] Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)

Program Book Advertising Materials
Contact: [email protected] Sue Ellen Rhine (Companies A-K), Tracy Thompson (Companies L-Z)

Lead Retrieval (Early Bird Discount Deadline)
Contact: TPNI or 781-688-8000
Order Form (PDF) or Order Online

DISCOUNT DEADLINE FOR EXHIBITOR FORMS
Graphics, Audio Visual Equipment, Furnishings, Accessories, Electrical, Cleaning ​​​​
Refer to order forms above

ALL MANDATORY FORMS AND EXHIBITOR FORMS DUE 3 SEPTEMBER
Refer to order forms above

On-Site Contact & Work Authorization (Mandatory)
Online Form

Exhibitor Insurance Certificate (Mandatory)
Online Form

Exhibitor Appointed Contractor (EAC) Indemnification Form
Online Form